Attendance tracking for restaurants and cafes
A restaurant or a cafe opens early, closes late and changes shifts from one day to the next. Zeprub tells you who showed up for each shift, who was late and how much overtime was worked, with no time clock on the wall and no sheets filled in at the end of the week.
What happens in a restaurant
The kitchen and the dining room don't start at the same time, and the closing shift often ends after midnight. When attendance is written on a sheet or in a notebook, nobody really knows what time each person arrived, and the hours worked past the shift turn into an argument on payday.
In the kitchen, people often can't keep their phone at hand. So you need a way to clock in that doesn't depend on each person's phone.
How Zeprub solves it
Each employee has a schedule, and a schedule can end the next day: the closing shift counts for the day it starts. With the schedule, Zeprub flags late arrivals using the grace period you choose and suggests as overtime the time someone stays after their shift ends.
People who don't want to use their phone clock in at a kiosk: a tablet at the kitchen door where they type their code and PIN. If you turn on selfies, the tablet takes a photo with every punch, so you know the right person clocked in.
- Night shifts that end the next day
- A kiosk with code and PIN for the kitchen, and phones for everyone else
- Daytime, night, rest-day and holiday overtime, kept apart in the summary
- Each shift supervisor approves their team's overtime from their phone
When you close the pay period, you download the payroll summary with everyone's hours, without typing anything by hand.
How to get started in your restaurant
- 1
Create your schedules
One for opening, one for closing and any others you need, with workdays and meal breaks.
- 2
Add your team
Add them one by one, from Excel or with a link so each person signs up on their own.
- 3
Put a tablet at the entrance
Register it as your location's kiosk. Anyone who prefers can clock in from their phone.
- 4
Review and pay
Approve overtime and download the period's summary for your payroll.
Frequently asked questions
Does it work if the closing shift ends after midnight?
Yes. When you create the schedule, you enter the end time as it is, even if it's the next day. The shift counts for the day it starts, so it isn't split across two days.
What about kitchen employees who can't use their phone?
They clock in at a kiosk: a tablet or a computer at the entrance where they type their code and PIN, or show their QR code. If you ask for selfies, the tablet takes the photo.
How do I know how much overtime each server worked?
If someone clocks out after their schedule, Zeprub suggests that time as overtime. Their supervisor approves or rejects it, and approved overtime shows up by type in the payroll summary.
Do I need to buy any hardware?
No. Your employees clock in from their phones, and for the kiosk you can use a tablet or a computer you already have, with internet.
You might also like
Kiosk with code and PIN
A tablet at the entrance where each employee clocks in with their code and PIN, or their QR.
Overtime
Overtime with approvals, split into daytime, night, rest day and holiday hours.
Clock in from your phone
Each employee clocks in and out with the fingerprint or face unlock on their own phone.
Payroll summary
Each employee's hours ready to pay, in Excel, CSV or PDF.
Zeprub vs. punch cards
Punch cards vs. the fingerprint on a phone: lent or lost cards, cost and hours added up for payroll.