Zeprub vs. a time clock: which is right for your business
A time clock is a device mounted on the wall of each location that records arrivals and departures with a fingerprint, a card or a code. Zeprub does the same from each employee's phone or a tablet, and also gives you the hours ready for payroll. These are the differences that matter most for a business.
Cost
With a time clock you buy a device for each location or entrance, and pay for installation and repairs. If you open another location, you buy another one.
Zeprub has no hardware to buy and no setup fee. It costs US$4.99 a month up to 5 employees and US$9.99 a month from 6 to 15 employees. From 16 employees you pay per active employee, and you can see the exact price in the calculator on the home page. The price doesn't change with how many locations you have.
Setup
A time clock has to be installed, connected and, often, loaded with each employee. If it breaks, nobody can clock in until it's fixed.
With Zeprub you create your account in the browser, place your location on the map and add your employees one by one, from Excel or with a link. They clock in from their phone with nothing to install. If someone doesn't have a phone, a tablet or a computer you already have works as a kiosk.
Buddy punching and other tricks
With a card or code time clock, one coworker can clock in for another. With a fingerprint clock that's harder, but the clock only knows that someone clocked in on that device: it doesn't warn you when something odd happens.
In Zeprub each employee clocks in with the fingerprint or face on their own phone, and the fingerprint never leaves the phone. Every punch saves the location and, if you ask for it, a selfie. Punches outside the clock-in zone, from a new phone or with an imprecise location are flagged for you to review.
Hours for payroll
Many time clocks store punches on the device or in separate software, and someone has to pull them out and work out the hours in Excel.
Zeprub calculates days worked, regular hours, late arrivals, absences and approved overtime, split by type. When you close the period you download the payroll summary in Excel, CSV or PDF, or with your payroll system's columns.
When each one makes sense
If your team works in a single place with no internet and you already have a time clock that works, it may be enough. If you have several locations, people in the field or want hours ready to pay, Zeprub saves you the device and the work of typing hours by hand.
Frequently asked questions
Does Zeprub replace a time clock?
Yes. Your employees clock in from their phone with their fingerprint or face, or on a tablet with their code and PIN. You don't need another device.
How much does Zeprub cost compared with a time clock?
Zeprub has no hardware or setup: it costs US$4.99 a month up to 5 employees and US$9.99 a month up to 15. From 16 employees you pay per active employee; the calculator on the home page gives you the exact price.
What about the punches already on my time clock?
Zeprub starts counting from the day your employees clock in with it. If you're coming from another system, you can set each employee's vacation balance as of a date and continue from there.
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