Employee portal: vacation, time off and overtime from the phone
The employee portal is the part of Zeprub your team uses. From their phone or computer, each employee clocks in, checks their punches and asks for what they need. Their supervisor gets the request and approves or rejects it, with no paperwork or scattered messages.
What each employee can do
- Clock in and out with fingerprint or face unlock
- See their punches
- See their vacation balance: available, taken and scheduled days
- Request vacation and time off
- Record overtime
- Ask for a punch correction, if your company allows it
Approval in one or two steps
Each request goes to the employee's supervisor and, if you want, then to your manager. The employee sees what step their request is at. Supervisors see only their team and approve from their own portal.
If a request goes days without an answer, Zeprub passes it on to your manager.
Vacation balance
Zeprub adds the days each employee earns according to their country's vacation rule and their start date, and subtracts the days taken and scheduled. If you're coming from another system, you set each employee's balance as of a date and Zeprub continues from there.
When requesting vacation, the employee sees how many days they'd have left if it's approved.
How to use it
- 1
The employee asks
They choose what they need, the dates and, if needed, add a comment.
- 2
The supervisor approves
They get the request in their portal and approve or reject it.
- 3
It shows up in attendance
Approved vacation and time off appear in attendance and in the payroll summary.
Frequently asked questions
Is the employee portal an app?
It's a page that opens in the phone's browser and can be added to the home screen. There's nothing to install.
Does Zeprub calculate the vacation days each employee earns?
Yes, when the employee's country has its vacation rule in Zeprub: it adds the days based on their start date. If it doesn't, you set each employee's balance and Zeprub subtracts the days they take.
Who approves requests?
Each employee's supervisor or, if they don't have one, the head of their department. If you want, your manager gives the final approval.
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Overtime
Overtime with approvals, split into daytime, night, rest day and holiday hours.
Clock in from your phone
Each employee clocks in and out with the fingerprint or face unlock on their own phone.
Payroll summary
Each employee's hours ready to pay, in Excel, CSV or PDF.